Account Executive

Job Description

  • Prepare & audit expense reports for approval and processing Prepare & maintain a variety of highly confidential documents
  • Maintain supervisor's calendar; schedule & confirm meeting dates, arrange for, set up & break down conference rooms as needed
  • Coordinate & process administrative duties requiring supervisor's review & approval.
  • Assist in the preparation & editing of written materials including assisting in communications, composing letters, memos and presentations.
  • Open & process incoming mail, sorting for priorities & distribute and/or handle items not requiring supervisor's review.
  •  Set up and maintain various filing systems.
  •  Screen phone calls & handling routine items as instructed by supervisor.
  • Ability to maintain highest level of confidentiality at all times
  •  Provide administrative support as requested.
  •  Perform broad range of personal work ranging from booking travel arrangements to ordering daily lunch.
  •  Maintain a high level of professionalism and confidentiality.
  •  Manage and maintain record keeping file systems as well as sorting and classifying correspondence.
  •  Perform additional assignments as directed.

Skills/Experience:

  •  Must possess excellent listening, oral and written communication skills
  •  Excellent organizational skills with focus on accuracy and attention to detail
  •  Ability to prioritize and manage multiple tasks with minimum supervision
  •  Discretion in handling confidential material, and high level of comfort liaising and interacting with senior executives
  • Strong time management skills; ability to prioritize multiple tasks efficiently
  • Resourceful and able to handle multiple and changing priorities
  • Ability to communicate effectively and work well in a team environment
  •  Be proactive in following up on details, anticipating issues, and closing loops on all requests
  •  Must have excellent phone manner and thrive in a time sensitive environment
  •  Minimum 5 years secretarial and administrative experience
  •  Advanced proficiency in Microsoft Office Suite

Company Profile:

Salary: Not disclosed

Industry: Accounting / Finance

Functional Area: Account and Finance

Role Category: Account Executive

Employment Type: Full time

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